IT Infrastructure That Protects Client Confidentiality
Secure file storage, MFA, encrypted access, and compliance-ready backups for Canterbury professional services firms and SMBs.
Free Download: Professional Services Security & Compliance Readiness Checklist
Can you confidently answer client security questionnaires? Use our 25-point checklist to assess your firm's security posture, compliance readiness, client data protection, access controls, device security, and audit preparedness.
Security and compliance challenges we solve
Problem: Client data on unencrypted devices or exposed file shares
Solution: Full-disk encryption, MFA, and granular file permissions with audit trails
Problem: Staff can't access files securely from client sites or while traveling
Solution: Secure remote access with conditional access and device compliance checks
Problem: No tested disaster recovery plan or documented backup procedures
Solution: Automated daily backups with quarterly DR testing and documented runbooks
Problem: Team members sharing passwords or using weak authentication
Solution: SSO with MFA enforcement and password manager deployment
Professional Services IT Solutions
Identity & Access Control
Centralized identity management with single sign-on, multi-factor authentication, and conditional access. Team members access the right files with the right permissions, nothing more.
- SSO via JumpCloud, Microsoft Entra ID, or Google Workspace
- MFA enforcement for all team accounts
- Conditional access based on device compliance and location
- Automated onboarding/offboarding workflows
- Client portal access without VPN complexity
- Audit logs for professional indemnity insurance
Secure File Storage & Document Management
Encrypted file storage with granular permissions, version control, and seamless integration with your existing systems. Client confidentiality built in.
- Linux file servers with SMB for Windows and Mac access
- Per-client folder permissions with inheritance
- Integration with practice management, CRM, accounting, and cloud storage systems
- Encrypted at rest and in transit
- Automatic file versioning and retention policies
- Offsite replication for disaster recovery
Network Security & Compliance
Next-gen firewalls, network segmentation, and compliance-ready logging. Your client data is protected from external threats and internal misconfigurations.
- Fortinet or Palo Alto firewalls with IPS/IDS
- VLAN segmentation (staff, guest, management, servers)
- Encrypted VPN for remote access with MFA
- Network access control with device posture checks
- Centralized logging and audit trail retention
- Quarterly security reviews and vulnerability assessments
Backup & Disaster Recovery
Automated daily backups with offsite replication and tested recovery procedures. Your client files, critical business systems, and practice data are always recoverable.
- Automated daily backups to local and offsite storage
- Immutable snapshots to protect against ransomware
- Quarterly disaster recovery testing with documented RTO/RPO
- Backup of cloud data (Microsoft 365, Google Workspace)
- Long-term retention for client files and compliance
- Insurance and professional indemnity documentation
The magnumit Difference
We Build Systems That Work for Your Business
Most MSPs sell you a pre-packaged bundle whether you need it or not. We design infrastructure around how your practice actually operates: the systems you use, the way your team works, and the outcomes you need. No forced solutions, no vendor lock-in.
We Document Everything and Train Your Team
Typical IT providers keep you dependent by hoarding knowledge. We document your entire infrastructure, explain how everything works, and train your team. You understand your systems and can make informed decisions about your technology.
We Focus on Outcomes, Not Uptime Percentages
Most providers measure success with meaningless SLAs and uptime statistics. We measure what matters: can your team access what they need, are client files protected, can you restore when things break. Infrastructure serves your business, not vendor metrics.
We Design for How Work Actually Happens
Your team works from client sites, home offices, and while traveling. We build infrastructure that supports that reality: secure access from anywhere, no VPN complexity, no security that blocks productivity. Work happens where it needs to, securely.
What We Deliver
Client Confidentiality That's Enforced
Infrastructure that controls who sees what, logs every access, and makes confidentiality automatic
Protection You Can Document
Security controls and audit trails that satisfy insurers, auditors, and Privacy Act requirements
Backups That Actually Work
Tested recovery procedures with documentation, not backup systems that have never been restored
Frequently Asked Questions
How do you ensure client data confidentiality?
Full-disk encryption on all devices, encrypted file storage, granular folder permissions (per-client and per-matter), MFA enforcement, audit logging, and network segmentation. With platforms like Microsoft Entra ID or JumpCloud, we can also implement policies that block access from unmanaged devices and enforce device compliance checks before granting network access.
Can team members access files securely from client sites or while traveling?
Yes. We deploy secure file access via encrypted sync (like Nextcloud) or VPN with MFA. Team members authenticate with their usual credentials plus MFA, and access is logged for audit purposes. Files are encrypted in transit. Advanced access controls (location restrictions, device compliance checks) are available if you're using Microsoft Entra ID, JumpCloud, or similar identity platforms.
What about compliance with professional indemnity insurance requirements?
We document all infrastructure, provide disaster recovery testing reports, maintain audit logs with appropriate retention, and implement the security controls that insurers expect: MFA, encryption, offsite backups, tested recovery procedures, and access logging. Most professional indemnity policies now require these as baseline.
How do you handle backup and disaster recovery for critical business systems?
Automated daily backups to local and offsite storage, with immutable snapshots to protect against ransomware. Critical databases and practice management systems get dedicated backup schedules with shorter RPO (typically hourly snapshots, daily offsite replication). We test quarterly disaster recovery to ensure you can restore quickly if needed.
Can you integrate with our existing practice management software?
Most practice management systems integrate via standard protocols: file servers connect via SMB shares, backups cover cloud-hosted and on-premise databases, and SSO works with web-based platforms that support SAML or OAuth. We've worked with software across legal, medical, financial, real estate, consulting, and accounting industries. During the assessment, we'll confirm what integration options your specific platform supports.
What does multi-factor authentication (MFA) mean for our team?
Team members authenticate with their password plus a second factor: typically a code from an authenticator app (Microsoft Authenticator, Google Authenticator) or biometric on their device. It adds 5-10 seconds to login but blocks 99% of credential-based attacks. We deploy MFA organisation-wide and provide training during rollout.
Do you support both Mac and Windows environments?
Yes, and most professional services firms run mixed environments. Our solutions support both platforms, SSO works across Mac and Windows, and file servers handle both seamlessly. We're strongest with Apple focused businesses, but we can absolutely support Windows alongside Macs.
What does ongoing support look like after implementation?
We offer tailored retainer-based support: monitoring, security patching, backup verification, incident response, and quarterly reviews scaled to your needs. You get the level of support that makes sense for your business, not a one-size-fits-all MSP package. Alternatively, we can deliver a fully documented system and train your internal IT person for day-to-day management.
Get a Free Security & Compliance Assessment
15-minute consultation to assess your data protection, access controls, and compliance readiness.
- Current security posture and vulnerability exposure
- MFA and access control gaps
- Backup and disaster recovery readiness
- Professional indemnity insurance alignment
- Priority improvements for immediate risk reduction